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UMzimkhulu Municipality
UMzimkhulu Municipality hereby invites reputable and experienced service providers to respond on the project below:
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu, 3297 upon the non-refundable payment of R50.00 per document or a bank guaranteed cheque made out to UMzimkhulu Municipality during working hours between 09h30 and 16h00 from 14 February 2019. Cut-off time for buying documents is 19 February 2019, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at Umzimkhulu Municipality Main Building, 169 Main Street, UMzimkhulu 3297 on 19 February 2019 at 11h00.
Invalid or non-submission of the following documents will render the tenderer disqualified, BBBEE points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database (CSD) attach proof of Registration • Valid BBBEE certificate certified or original • MBD 4, 8 & 9 • Municipal rates certificate/statement for the directors with share percentage in the company and for the company to confirm that Municipal rates are not in arrears for more than 90 days or • Attach valid lease agreement if the company is leasing the office space • Attach a valid lease agreement if the owner is leasing accommodation • Attach affidavit if the account is under your parents, siblings, grandparents and you are not paying any Municipal rates • Copy of a marriage certificate if Municipal account in under your spouse • Certificate of Authority” to sign all documents in connection with this Tender and any contract or agreement which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be attached and must be on a Company letter head.
Conditions of acceptance: Quotations must be valid for 120 days.
Evaluation Criteria
Evaluation minimum threshold is 60% or 60 points
NB: It is compulsory for a bidder to score not less than 50% per segment in the above table. Even if the bidder has scored the 60 % of threshold but scores less than 50% on one or more of the segments above the bidder will be non-responsive.
NB: On accreditation segments service providers must score 100%.
All other enquiries shall be directed to: Ms N. Mabuntana, on tel. (039)
259 5042, fax. (039) 259 0427, e-mail:
Bid documents in a SEALED ENVELOPE CLEARLY INDICATING THE BID NUMBER AND BID NAME, must be deposited in the tender box of UMzimkhulu Local Municipality, located at 169 Main Street, UMzimkhulu, 3297 reception area, not later than 15 March 2019 at 12h00. Telegraphic, telex, telephone, electronic, facsimile and late tenders WILL NOT be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality Supply Chain Management policy will apply.
Experience: 5 projects in archiving storage & management of government institutions document in past 5 years from 1 July 2013 attach traceable references letters.
5 project = 50 points
4 project = 40 points
3 project = 25 points
Methodology: Structure of document management plan. The bidder must touch on the following topic on their Methodology:
• Security
• Disaster Prevention
• Facility
• Delivery Vehicles
The bidder who touched all these topics will get maximum point.
The bidder who touched these points partially will get half.
Accreditation: With Board of National Archives. The bidder who submitted the certificate from National archives will get the maximum points and the bidder who did not submit the certificate will not get points.
Criteria Points