UMzimkhulu Municipality (KZN435)
PROVINCE OF KWAZULU-NATAL
INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced Service providers to respond on the projects below:
SERVER INFRASTRUCTURE UPGRADE
WITH 36 MONTHS MAINTENANCE & SUPPORT
PROPOSAL NO. ULM-CORP 001/19
Tender documents will be available from the cashier at 169 Main Street, uMzimkhulu, 3297 upon the nonrefundable
payment of R200.00 per document or a bank guaranteed cheque made out to uMzimkhulu Municipality
during working hours between 09h30 and 16h00 from the 02 of August 2018; cut-off time for buying
documents is the 07 of August 2018, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at uMzimkhulu Municipality Boardroom, 169 Main
Street, uMzimkhulu, 3297 on the 07 August 2018 at 10h00.
Invalid or non-submission of the following documents will render the Tenderer disqualified, BBBEE
points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database
(CSD) attach proof of Registration • Valid BBBEE certificate certified or original • MBD 4, 8 & 9 – • Updated Municipal
rates statement for the company and the directors to confirm that Municipal rates are not in arrears for more than 90
days • Certificate of Authority” to sign all documents in connection with this Tender and any contract or agreement
which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be
attached and must be on a Company letter head.
80/20 Preference Point System will be used on the following project, functionality will be considered and uMzimkhulu
Local Municipal SCM policy.
Conditions of acceptance: Quotations must be valid for 120 days
Evaluation minimum threshold is 60% or 48 points
NB: It is compulsory for a bidder to score not less than 50% per segment in the above table. Even if the bidder has scored
the 60 % of threshold but scores less than 50% on one or more of the segments above the bidder will be non-responsive.
NB: On accreditation segment, service providers must get full points (100%)
All enquiries shall be directed to: Mr G. Mngqundaniso, tel. (039) 259 5007, e-mail: mngqundanisog@umzimkhululm.
gov.za fax. (039) 259 0427.
Duly completed tenders in accordance with the tender conditions and rules of the tender, in sealed envelopes CLEARLY INDICATING THE BID NAME AND BID NUMBER, must be deposited in the tender box at UMzimkhulu Local
Municipality, 169 Main Street, UMzimkhulu on or before 12h00, 31 August 2018. Telegraphic, telex, telephone,
electronic, facsimile and late tenders will not be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality
Supply Chain Management policy will apply.
Z. SIKHOSANA – MUNICIPAL MANAGER
Key aspect of criterion Basis for points allocation Score Max. Verification
Relevant Experience: Name of
traceable references with contact details
to be included for verification.
The company must have completed at
least 5 server projects specific to server
upgrade in the last 5 years; for each
project an appointment letter and a
letter of completion must be provided.
No. of projects completed
5 and above – Excellent
4 – Good
3 – Fair
All the three qualification.
Microsoft Specialist plus one of
any of the two
Only a Microsoft specialist
Has partnership with all the
Clear methodology with concise work
breakdown structure, time frame of
two (2) months, clear project budget
aligned to the tasks and activities.
Methodology: Methodology sets out
the manner in which the bidder will
carry out the work. Clear time frames
for completion of the project (maximum
of up to three months), clear project
budget aligned to the tasks and activities
as per implementation requirements.
Partially touched in all aspects. Fair 10
Expertise: The criteria that is to be used is as follows:
• Qualification of key employees
• Qualified Microsoft Specialist
• Qualified Project Manager
• Qualified CGEIT (Corporate
Governance Enterprise IT) Specialist.
Accreditation: Partnership with manufactures that
supply products for proposed solution:
• Microsoft Silver Datacentre Status
• Veeam Partner Status
Firewall Partner Status
• HP Business Partner.