PROVINCE OF KWAZULU-NATAL
INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced service providers to respond on the projects below:
Project Name Proposal Number Briefing Date
POOL OF SERVICE PROVIDERS:
1. Civil and Structural
6. Quantity Surveying
(36 MONTHS CONTRACT)
25 March 2019 at 11:00.
NB: If Service providers are experts in more than 1 field and have interest to tender in more than one field, separate documents must be submitted for each respective field.
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu, 3297 upon the non-refundable payment of R300.00 per document or a bank guaranteed cheque made out to UMzimkhulu Municipality during working hours between 0930 and 16h00 from 18 March 2019. Cut-off time for buying documents is 25 March 2019, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at Umzimkhulu Municipality Main Building, 169 Main Street, UMzimkhulu 3297.
Invalid or non-submission of the following documents will render the tenderer disqualified, BBBEE Points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database (CSD) attach proof of Registration • Valid BBBEE Certificate certified or original with the SANAS logo and verified by agencies accredited by SANAS/Original SWORN Affidavit • MBD 4, 8 & 9 • Municipal rates Certificate/statement for the directors with share percentage in the company and for the company to confirm that Municipal rates are not in arrears for more than 90 days or • Attach valid lease agreement if the company is leasing the office space • Attach a valid lease agreement if the director is leasing accommodation • Attach affidavit if the account is under your parents, siblings, grandparents and you are not paying any Municipal rates • Copy of a marriage certificate if Municipal account in under your spouse • Certificate of Authority to sign all documents in connection with this tender and any contract or agreement which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be attached and must be on a Company letter head.
Conditions of tender: • 80/20 Preference Point System will be considered at a later stage during the receipt of quotation(s) as and when required: Functionality will be considered and UMzimkhulu Local Municipal SCM policy will apply• The appointment to enter into a pool is conditional, it does not yet guarantee appointment to execute specific project(s), it must be noted that there is a possibility to run the entire 36 months without getting appointed.
Conditions of acceptance: Quotations must be valid for 120 days.
Criteria for Functionality
Evaluation Minimum threshold 60% or 48 Points
Criteria, Criteria Description and Points
At least maximum of ten (10) successfully completed project with a minimum grading of CIDB Grade 4 or Higher, completed within the past five 5 financial years i.e. between 1 July 2013 to date (it is compulsory to attach appointment letters and their respective reference letters stamped and signed).
The service providers must show their interest and submit their project in either of these categories:
• Civil and Structural
• Quantity Surveying
Relevant Experience – Points: 30
Site specific Project Manager/Resident Engineer shall have at least a National Diploma in the Built Environment (Civil/Electrical/Mechanical Engineering/Architectural/Quantity Surveying and Transportation) as well as a minimum of 5 (Five) years’ relevant experience. (it is compulsory to attach detailed CV’s with certified copies of qualifications of Personnel whom will be involved during the course of this contract).
Expertise – Points: 30
At least the Project Specific Project manager/ Resident Engineer within the company shall be registered as a Professional with the above relevant bodies.
(It is compulsory to attach proof of registration reflecting the professional registration number).
Accreditation – Points: 20
All other enquiries shall be directed to: Ms A. Mtshali, on tel. 039 259 5006, fax. 039 259 0427, e-mail: email@example.com
Bid documents in a sealed envelope clearly indicating the BID NUMBER AND BID NAME, must be deposited in the tender box of UMzimkhulu Local Municipality, located at 169 Main Street, UMzimkhulu, 3297 reception area, not later 18 April 2019 at 12h00. Telegraphic, telex, telephone, electronic, facsimile and late tenders WILL NOT be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality Supply Chain Management policy will apply.
Z. S. SIKHOSANA – MUNICIPAL MANAGER