UMzimkhulu Municipality (KZN435) Bid Opportunity
PROVINCE OF KWAZULU-NATAL
INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced service providers
to respond on the project below:
PROVISION OF SECURITY SERVICES
(24 MONTHS CONTRACT)
PROPOSAL NO. ULM-CORP003/18
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu,
3297 upon the non-refundable payment of
per document or a bank
guaranteed cheque made out to UMzimkhulu Municipality during working hours
09h30 and 16h00 from the 15 March 2018. Cut-off time
for buying documents is 20 February 2018, 15 minutes before the
Invalid or non-submission of the following documents will render the
tenderer disqualified, BBBEE points will not be allocated if the Certificate
is not submitted:
• Registered on Central Suppliers Database (CSD) • Valid BBBEE
Certificate certified or original • MBD 4, 8 & 9 • CK document/Company Registration
/proof or letter confirming (Sole Trader) • Updated Municipal rates statement for the
company and the directors to confirm that Municipal rates are not in arrears for more
• Certificate of Authority to sign all documents in connection with this
tender and any contract or agreement which may arise therefrom, duly signed and
dated, shall be provided by the Board of Directors of the firm and shall be attached
and must be on a Company letter head.
Compulsory briefing meeting
is scheduled to take place at
Municipality Boardroom, 169 Main Street, UMzimkhulu, 3297, at 20
March 2018 at 10h30.
Preference Point System will be used on the following project, functionality
will be considered and UMzimkhulu Local Municipal SCM policy.
Conditions of acceptance:
Quotations must be valid for 120 days.
STAGE 1B: (PAPER BASED EVALUATION – 35 Points)
• A total points of 35 is allocated for a paper based evaluation
• Service provider that does not meet a minimum threshold of 20 points during the
paper based evaluation shall not be considered for the next stage of evaluation which
is the site visit stage. Suppliers are requested to include with the tender document all
the information request.
Bidders that do not meet the minimum threshold of 20 points will be eliminated, and
will not be considered for the next stage of Functionality evaluation which is site visit.
STAGE 1C: (PRESENTATION/SITE VISITS EVALUATION – 40 POINTS)
• A total of 40 points is allocated for the presentations that would be at the sites during
the Site visit evaluation.
• Presentation should not be more than 25 minutes.
Provide background of knowledge and
understanding of the terms of reference and
also demonstrating the understanding of Acts
as mentioned in the terms of reference.
Provide detail of staffing in relation to:
• Security related training and development
• Effective management of quality
performance of the security personnel (5)
Detailed Operational Plan on how the sites
would be managed and controlled during
rendering of security services.
Provide detailed risk assessment plan and
3 References letters or appointment letters
for Security Services showing previous
2 References letters or appointment letters
for Provision of CCTV Camera showing
1 Point will be allocated for each reference
The maximum points allocation is per
respective requirements above.
Good = 5
Availability of competent skilled staff and
managed in accordance with basic condition
of employment and related legislation
Operational resources and processes to
implement and manage the projects.
Contingency plan rollout and how does the
organisation Mitigate risks.
How does the organization monitor and
ensure quality of their service, communication
mechanism and customer feedback.
Bidders that do not meet the minimum threshold of 25 points will be eliminated,
and will not be considered for the next stage of evaluation which is Price and
All other enquiries shall be directed to:
Mr G. Mngqundaniso, tel. (039)
259 5007, fax. (039) 259 0427, e-mail: email@example.com
Bid documents in a
SEALED ENVELOPES CLEARLY INDICATING THE BID
NUMBER AND BID NAME,
must be deposited in the tender box of UMzimkhulu
Local Municipality, located at 169 Main Street, UMzimkhulu, 3297 reception area,
not later than 13 April 2018 at 12h00.
Telegraphic, telex, telephone, electronic,
facsimile and late tenders
The UMzimkhulu Municipality Council does not bind itself to accept the lowest
bidder. UMzimkhulu Municipality Supply Chain Management policy will apply.
Z. S. SIKHOSANA – MUNICIPAL MANAGER