Knysna Municipality strives to maintain its position as a premier tourist destination
in South Africa – a place where peace, prosperity and harmony prevail, ensuring
an exceptional lifestyle for residents and visitors alike.
Applications are hereby invited from suitably qualified individuals with
enthusiasm for the following career opportunity in our
EXECUTIVE ASSISTANT TO FULLTIME
DIRECTORATE: CORPORATE SERVICES
Basic Salary: R158 064 to R205 128 per annum
Total cost-to-council package: R261 183 to R322 174 per annum
Terms and conditions apply.
This is a fixed-term contract ending 3 calendar months after the election of an Executive Mayoral Committee, by
virtue of the 2021 Local Government Elections.
Applicable Municipal benefits will apply.
Key performance areas:
• Providing day-to-day administrative and general secretarial support to the Executive Mayor,
Speaker and four (4) Mayoral Committee Members (hereafter referred to as Fulltime Councillors) • Distribution of all e-mail in an accurate and timely manner • Maintaining the calendars of all Fulltime Councillors, including scheduling and setting up of meetings, appointments, conference calls, video conferencing • Answering and screening of calls, identifying the nature and priority of the issue, taking proactive actions to ensure appropriate response to issues • First line screening of visitors, handling of requests and facilitating appropriate responses from officials • Capturing, distribution and monitoring, via the complaints management system, all customer complaints directly submitted to the office of Fulltime Councillors • Handling of requests for funding and donations from community organisations and individuals (where it relates to the office of the Executive Mayor) • Arranging and coordinating corporate functions and events, including project management, budgets, logistical, catering and administrative support • Preparation and distribution of agendas including the drafting of minutes when required • Take dictation and minutes and accurately enter data • Preparation and distribution of relevant internal reports • Working closely with the Speaker and Public Participation Unit to develop proactive plans to support their business objectives, projects and programmes where it relates to the functions of Ward Committees • Liaising with key departments where it relates to the ward programmes of those Fulltime Councillors who are also ward councillors • Making all travel and accommodation arrangements of the Fulltime Councillors and Manager in the Office of the Executive Mayor • Handling of all logistical support for the offices of the Fulltime Councillors • Maintaining confidentiality and exercise discretion
• Performing any other lawful and reasonable administrative duties as requested by Fulltime Councillors or the Manager in the Office of the Executive Mayor.
Minimum qualifications and experience:
• Grade 12 Certificate • An appropriate tertiary qualification in administration
or executive administrative assistant will be an added advantage • 3 years’ relevant experience will be an added advantage • Good public relations experience • Ability to work independently without supervision • Full comprehension of office management systems and procedures • Excellent knowledge of MS Office • Exemplary planning and time management skills • Ability to multitask and prioritise daily workload • Fluency in at least two (2) of the three (3) official languages spoken in the Western Cape (English, Afrikaans and isiXhosa) • Excellent written and verbal communications skills • Valid Code EB driver’s licence, if not, it must be obtained within 12 months.
All applications will be considered but in terms of its Employment Equity Plan the Municipality would prefer to appoint an African, Coloured, Indian or White Female or Indian Male if a suitable candidate in that category can be identified.
Direction to Candidates:
All applicants MUST complete a Knysna Municipality application form. Applications must be accompanied by a
comprehensive CV with certified copies of qualifications (not older than 3 months), copies of training, experience,
competency and previous employment record. Canvassing for appointment is strictly prohibited and any confirming thereof will disqualify the candidate.
Application forms are obtainable from Reception at the Main Municipal Offices in Clyde Street, Knysna and the Municipal
website: www.knysna.gov.za Completed applications should be forwarded to the Human Resource Department, P O Box 21, Knysna 6570 or fax: 044 302 6333 or email: email@example.com
Correspondence will ONLY be entered into with shortlisted candidates.
CLOSING DATE: 25 January 2018
The Municipality reserves the right not to make an appointment.