iSimangaliso Wetland Park
iSimangaliso Wetland Park Authority, a renowned World Heritage Park where conservation, sustainable tourism and benefit sharing prevails, is looking for an experienced candidate for the following positions.
EXECUTIVE ASSISTANT: TOURISM AND BUSINESS DEVELOPMENT
Salary: R271 802.02 – R380 522.00 p.a.
Reporting to the Executive Manager: Tourism and Business Development, the successful candidate will provide secretarial support to the Executive Manager Tourism and Business Development as well as administrative support function on all matters within the Department.
Minimum requirements: Grade 12 Certificate • Certificate in Secretarial/Administration (NQF 5) or equivalent • 3 to 5 years’ experience in a Secretarial role for a Senior Manager • A valid driver’s licence.
Competencies: Skills: Typing, Business English, communication, keeping minutes and coordination.
Behavioural attribute: Professionalism, efficiency, flexibility, attention to details, confidentiality.
Key performance areas: Diary Management and Meeting Coordination: • Manage the diary with guidance from the Executive Manager by diarising and scheduling meetings promptly and correctly • Record meetings on electronic calendar to allow for viewing by the Executive • Secure boardrooms and arrange refreshments for the Executive visitors • Meet and greet Executive visitors on arrival at the iSimangaliso to escort them through to the Office/Boardroom.
Secretarial Support: • Record minutes at meetings and distribute to the relevant role players • Make changes to presentations as per Executive’s instructions • Type up general correspondence as per Executive’s instructions • Address basic queries from stakeholders and channels specific/complex queries to the correct role players • Follow up on action items from meetings to ensure completion within stipulated deadlines and screen telephone calls to prevent unnecessary interruptions.
Office Support: • Correctly records and relay messages promptly to the Executive • Act as the point of contact for auditors within the office to ensure smooth audit process • Maintain an effective filing system for ease of tracking and retrieval of documents • Develop a database of contacts and updates regularly to ensure current information • Develop good working relations with relevant personnel for ease of execution of duties and provide ad-hoc administrative assistance as and when required.
Procurement Administration: • Prepare travel requisitions and submit to Executive Manager for authorisation • Submit approved travel requisitions to Finance Department for processing • Send PO to supplier and submit Supplier invoices to Finance within payment deadlines • Check that invoices are paid timeously and communicate with the Finance Department on processing of invoices.
Administration of Divisional Scorecard: • Ensure that all direct reports have scorecards in place • Coordinate the goal setting process and ensure that scorecards are signed and filed for easy reference • Ensure that performance agreements and quarterly reviews take place and assessment sheets are signed and filed • Follow up on action items in relation to performance improvement for direct reports • Track performance progress of direct reports in relation to the overall goals on the scorecard.
Please send your application letter and a detailed CV with certified copies of qualifications, ID and driver’s licence attached to: firstname.lastname@example.org before the close of business on 30 January 2020.
Appointment of candidates into positions will be made at the sole discretion of the iSimangaliso Wetland Park Authority. It is the responsibility of the applicants to make sure that their applications have been received. Applicants who have not received any response within 60 days from closing date should consider their applications unsuccessful. In line with the Employment Equity policy and commitment to diversity, iSimangaliso Wetland Park Authority welcomes applications from members of the designated groups.
Chief Executive Officer