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Officer Accounts Payables

Johannesburg Water

REF. NO: OAP- JW339/2019

To provide an effective and efficient payables environment to all JW stakeholders in alignment with legislative requirements by actively engaging all stakeholders within the procedure to pay value chain in order for them to execute upon their predefined roles therein.

Key responsibilities:
• Ensuring on daily basis official documents is received from supply chain and controls in place • Following up with suppliers and user departments for related documents on a daily basis and matching to the existing official and authorised documents from supply chain • Checking that quotations, orders, good received notes and invoices are matched accordingly • Ensuring that all suppliers as per the vendor master listing are reconciled 5 times per year and confirmations received for nil balance suppliers • An analysis of recons done and aging of queries are submitted to the supervisor to review • Ensuring that all reconciling items are kept current by addressing old queries with user departments and suppliers and resolving payment issues • Submitting a report to the supervisor on a monthly basis on reconciling items that needs to be escalated • Compiling monthly accrual schedule for all contract suppliers and additional suppliers • Submitting accrual schedule together with all supporting documents to supervisor by due date on a monthly basis for approval
• Compiling and submitting year-end audit deliverables as per year-end plan to supervisor by due date • Holding regular workshops or meetings with user departments and problematic suppliers to resolve all queries and enforce the culture of accountability and knowledge sharing within the process • Ensuring that filling structures and procedures are in place and adhered to on a monthly basis, for audit purposes.

Qualifications and experience: • Grade 12 (NQF4) and basic bookkeeping Diploma/Certificate (NQF 5 or 6 • 2 years’ relevant creditors’ reconciliation experience in a Financial Administration environment and experience in handling huge company accounts payables • Must have experience in Excel, Word and SAP System.

Please forward your CV and qualifications to e-mail: quoting the relevant reference number and job title in the subject line of your correspondence.