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Senior Secretary: School of Agriculture and Environmental Sciences.

  • Full Time
  • Limpopo

University of Limpopo

University of Limpopo

Senior Secretary: School of Agriculture and Environmental Sciences.

Qualifications and requirements:

•  National Diploma in Office Management Assistant with three years working experience Or three-years Secretarial qualification with a minimum of three years working experience, preferably at the academic environment •  Comprehensive knowledge of all secretarial functions in an academic environment •  General office and receptionist skills •  Evidence of computer literacy skills •  Good communication skills (telephone, writing, and verbal skills) •  Organisational skills including filing and knowledge of office equipment •  Willingness to accept and follow directives. •  Ability to work independently with minimum supervision and under pressure • Ability and skill to provide work directives to others. •  Ability to maintain strict confidentiality.

Duties and Responsibilities:

The successful candidate will be expected to: •  Maintains a wide variety of manual and electronic documents files and records (e.g. Student records, school committees’ meeting records, staff leave records, financial records, etc.) for the purpose of providing up-to-date information. •  Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, etc.) for the purpose of communicating information. •  Deal with all meeting administration including coordinating meetings, booking venue for meetings and workshops. •  Processes documents and materials (e.g. quotation seeking, invoice payments, incoming communications, student records, etc.) for the purpose of disseminating information in compliance with administrative guidelines and regulatory requirements •  Procures supplies and materials for the purpose of maintaining the availability of required items •  Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction •  Schedule a wide variety of activities (e.g appointments, meetings, facility usage, etc.) for the purpose of making necessary arrangements. •  Scrutinize and record details of all incoming mail, print out relevant messages and priorities according to the urgency and redirect inappropriately addressed mail to correct quarter •  Make conference and travel arrangement for Director and other staff members as per request •  Draft letters and reports for the Director •  Perform any other administrative duties/ responsibilities that may be assigned by the School Director.

Closing date: 15 March 2019

Typed application which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Ms L.S Ngoatje to the Chief Human Resources Officer, Private Bag X1106, Sovenga, 0727 or e-mail applications, in MS Word format, to Telephonic enquiries regarding conditions of service: (015) 268 3513 It is the applicant’s responsibility to have foreign obtained qualifications evaluated by the South African Qualification Authority. Please also note that failure to submit the requested documents/ information will result in your application not being considered.

The University of Limpopo is an Equal Opportunity Employer. All appointments will be made in accordance with the University’s Employment Equity Plan. Preference will be given to Males (Africans, Indians, and Coloureds), females (Indians, Whites and Coloureds) Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful.