MAPHUMULO
LOCAL MUNICIPALITY
INVITATION TO BIDS
GOVERNANCE, RISK AND COMPLIANCE
(GRC) SOFTWARE SOLUTION
BID NO: KZN294/C0086-5/2018/19
The Maphumulo Local Municipality invites proposals from qualified and experienced service
providers to provide the Municipality with GRC software solution and configured according
to treasury guidelines. The full specification will be available on tender document.
Bidders must submit their proposals on the official Municipal bidding documents,
which will be available at the Municipal offices, located at MR 711, LOT 152, Maphumulo
on Friday, 28 September 2018 ONLY. A non-refundable document fee of R300.00 is
payable upon collection and payment must be deposited on ABSA Bank, account number:
4056102866.
Completed tender documents must be in a sealed envelope clearly marked “GOVERNANCE,
RISK AND COMPLIANCE (GRC) SOFTWARE SOLUTION” and placed in tender box
located at: Maphumulo Municipal Offices, MR 711, LOT 152, Maphumulo by no later
than 12h00 on Friday, 19 October 2018.
Documents will be opened in public. Telegraphic, faxed, e-mailed or posted tenders
WILL NOT be accepted.
Bidders must attach the following mandatory returnable documents in order to be
considered for this bid: • Printed Copy of tax clearance certificate accompanied by a
pin for further verification • Certified ID(s) copies of company director(s) (Not older than
3 months) • Certified copy of company registration (Not older than 3 months) • Proof of
payment for tender document • Company municipal rates, electricity or water account (Not
older than 3 months), proof of Residential lease or rental or sworn affidavit if the business
operates at a place of residence • Completed and signed Municipal Bidding Document
attached in the tender document • Registered on Central Supplier database (CSD).
Evaluation will be done on the following two-stage process in terms of National
Treasury Circular No: 53.
Stage 1: Evaluation of functionality in terms of MFMA Circular 53. Only the service providers
who achieve a minimum of 60% or 60 points of the total points will qualify for stage two of
the Evaluation process.
The points for stage one will be allocated as follows:
FUNCTIONALITY POINTS
Proven Track Record 30
Demo (sample) 30
After sale support 20
Maintenance 20
Total (100)
Stage 2: The 80/20 preferential point system will be applied, where 80 points will be
allocated for price and 20 points for B-BBEE Status. Bidders are encouraged to submit
an original or certified copy of B-BBEE certificate issued by SANAS Accredited Verification
Agency. In case of EMEs bidder may submit an original SWORN Affidavit signed by a
commissioner of oaths to claim Preference Points.
All Technical enquiries relating to this tender must be directed to: Miss T. Sithole, on tel:
(032) 481 4500 or e-mail: thabisile.sithole@maphumulo.gov.za and SCM related enquiries
must be directed to: Mr Velani Dube, on tel. (032) 481 4546 or e-mail: velani@maphumulo.
gov.za during office hours (07h30 – 16h00) weekdays.
The Maphumulo Municipality does not bind itself to accept the lowest or any tender and this
tender will be valid for the period of 150 days after closing.
Mr P.N. MHLONGO: MUNICIPAL MANAGER