INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced service providers to respond on the projects below:
ICT AUDIT SERVICE PROVIDER (3 YEAR CONTRACT)
PROPOSAL NO. ULM-MM/AI 002/19
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu, 3297 upon the
non-refundable payment of R200.00 per document or a bank guaranteed cheque made out to UMzimkhulu Municipality during working hours between 09h30 and 16h00 from 14 February 2019. Cut-off time for buying documents is 19 February 2019, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at uMzimkhulu Municipality Boardroom, 169 Main Street, uMzimkhulu, 3297 on 19 February 2019 at 10h00.
Invalid or non-submission of the following documents will render the tenderer disqualified, BBBEE points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database (CSD) attach proof of Registration • Valid BBBEE certificate certified or original • MBD 4, 8 & 9 • Municipal rates certificate/statement for the directors with share percentage in the company and for the company to confirm that Municipal rates are not in arrears for more than 90 days or • Attach valid lease agreement if the company is leasing the office space • Attach a valid lease agreement if the owner is leasing accommodation • Attach affidavit if the account is under your parents, siblings, grandparents and you are not paying any Municipal rates • Copy of a marriage certificate if Municipal account in under your spouse • Certificate of Authority” to sign all documents in connection with this Tender and any contract or agreement which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be attached and must be on a Company letterhead.
80/20 Preference Point System will be used on the following project, functionality will be considered and UMzimkhulu Local Municipal SCM policy.
Conditions of acceptance: • Quotations must be valid for 120 days.
Evaluation Criteria
Functionality
Evaluation minimum threshold is 60% or 90 points
NB: It is compulsory for a bidder to score not less than 50% per segment in the above table. Even if the bidder has scored the 60 % of threshold but scores less than 50% on one or more of the segments above the bidder will be non-responsive.
NB: On Expertise and Accreditation Segment service providers must score 100%.
All other enquiries shall be directed to: Mr M. Gumede, on tel. (039) 259 5094, fax. (039) 259 0427, e-mail: mdgumede@umzimkhululm.gov.za
Bid documents in a sealed envelope clearly indicating the BID NUMBER AND BID NAME, must be deposited in the tender box of UMzimkhulu Local Municipality, located at 169 Main Street, UMzimkhulu, 3297 reception area, not later than 15 March 2019 at 12h00. Telegraphic, telex, telephone, electronic, facsimile and late tenders WILL NOT be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality Supply Chain Management policy will apply.
Z. S. SIKHOSANA – MUNICIPAL MANAGER
UMzimkhulu Municipality
PROVINCE OF KWAZULU-NATAL
KZN435/18/19/005/MM/IA
Criteria Points
Relevant experience: 6 projects completed in ICT within the previous 5 years from 1 July 2014 with Recommendation letters from 5 previous institutions and attach traceable references
6 Projects and above – 60
5 projects – 50
4 Projects – 40
3 projects – 30
Less than 3 – disqualified
Expertise: NQF Level 6 in ICT Audit/equivalent qualification for key personnel that will be involve in the project on day to day basis and attach CV with 4 years experience.
Accreditation: Must be credited in IIASA/SAICA or other relevant professional registering bodies.
NB: Accreditation with any relevant professional body is important.
60
Methodology (structure of projects; Audit Programme)
40
20
30
Phase
Planning
Verification and Testing
Reporting Phase
Filing
All aspect- 40
Partial touched in all aspects – 20
Description
This phase facilitates the IT auditor in gaining an understanding of the agency, its organisational structure and operations. The IT auditor obtains an understanding of the entity’s computer related operations and controls and related risks in view of inherent IT risks. From this understanding the auditor evaluates the overall IT control environment and makes a preliminary risk assessment. The results of the assessment will guide the extent of procedures to be employed in subsequent phases of the audit.
During this phase of auditing, IT auditors obtain detailed information on control policies, procedures and objectives and perform tests of control activities. The objectives of these tests are to determine if controls are operating effectively. General controls as well as application controls must be effective to help ensure the confidentiality, integrity, availability and reliability of critical computer processed data.
During the reporting phase, the IT auditor draws conclusions and develops a report in order to communicate the objectives of the audit, the audit scope, the methodology adopted and the findings, conclusions and recommendations.
Creation of audit file, keeping all information regarding the projects from engagement letter, system description, working papers up to final report.
