RE-ADVERTISEMENT
INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced service providers to respond on the projects below:

SUPPLY, DELIVER AND INSTALLATION
OF PLOTTER MACHINE
PROPOSAL NO. ULM-PNLG 010/17
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu, 3297 upon the
non-refundable payment of R100.00 per document or a bank guaranteed cheque made out to UMzimkhulu Municipality during working hours between 09h30 and 16h00 from 29 January 2019. Cut-off time for buying documents is 04 February 2019, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at 169 Main Street, Umzimkhulu, 3297, Municipal Boardroom on 04 February 2019 at 11h00.
Invalid or non-submission of the following documents will render the tenderer disqualified, BBBEE points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database (CSD) attach proof of Registration • Valid BBBEE Certificate certified or original
• MBD 4, 8 & 9 • Municipal rates Certificate/statement for the Directors and the company • Confirm that Municipal rates are not in arrears for more than 90 days • Attach valid lease agreement if the company is leasing the office space • Attach a valid lease agreement if the director is leasing accommodation
• Attach affidavit if the account is under your parents, siblings, grandparents and you are not paying any Municipal rates • Copy of a marriage certificate if Municipal account in under your spouse • Certificate of Authority” to sign all documents in connection with this Tender and any contract or agreement which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be attached and must be on a Company letter head.
80/20 Preference Point System will be used on the following project, criteria for functionality and UMzimkhulu Local Municipal SCM policy.
Conditions of acceptance: • Quotations must be valid for 120 days.
Evaluation Criteria:
Functionality
Evaluation minimum threshold (60% or 27 points)
NB: It is compulsory for a bidder to score not less than 50% per segment in the above table. Even if the bidder has scored the 60 % of threshold but scores less than 50% on one or more of the segments above the bidder will be non-responsive.
All other enquiries shall be directed to: Mr V. Mbuqe, on tel. (039) 259 5040, fax. (039) 259 0427, e-mail: mbuqev@umzimkhululm.gov.za
Bid documents in a sealed envelope clearly indicating the BID NUMBER AND BID NAME, must be deposited in the tender box of UMzimkhulu Local Municipality, located at 169 Main Street, UMzimkhulu, 3297 reception area, not later than 15 February 2019 at 12h00. Telegraphic, telex, telephone, electronic, facsimile and late tenders WILL NOT be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality Supply Chain Management policy will apply.

Z. SIKHOSANA – MUNICIPAL MANAGER
Key aspect of criterion Basis for points allocation Score Max. Verification
Points Method
Relevant experience: Name of traceable references with contact details to be included for verification.
The company must have completed at least 5 similar projects in the last 5 years; for each project an appointment letter and a letter of completion must be provided.
Methodology: Methodology sets out the manner in which the bidder will carry out the work. It must include supply, deliver, install and configure the software, timeframe to complete the task (maximum of 1 day upon delivery during working hours).

Expertise: The criteria that is to be used is as follows: proven experience in assembling the hardware, installing and configuring the software, networking the software and project management.
Number of projects completed
5 and above – Excellent
Clear methodology with concise work breakdown structure, timeframe of one day, number of hours for the activities.
Number of printer/plotter hardware and software assembling, installations and configurations on a network and desktop environment. Number is greater than 5 in the last 5 financial years
Number of projects completed
4 – Good
Number of printer/plotter hardware and software assembling, installations and configurations on a network and desktop environment. Number is 4 in the last 5 financial years.
Number of printer/plotter hardware and software assembling, installations and configurations on a network and desktop environment. Number is 3 in the last 5 financial years.
Number of projects completed
3 – Fair
Methodology is not clear or doesn’t have a logical process flow. Timeframe of two days.
Excellent
Good
Excellent
Good
Good
Fair
Fair
Fair
20
5
20
15
15
10
2.5
10
List of projects with reference letters
Project methodology
CV with traceable references
UMzimkhulu Municipality
PROVINCE OF KWAZULU-NATAL
KZN435/18/19/022/PNLG