INVITATION TO TENDER
UMzimkhulu Municipality hereby invites reputable and experienced service providers to respond on the projects below:
DEVELOPMENT OF GEOGRAPHIC INFORMATION
SYSTEMS (GIS) IMPLEMENTATION STRATEGY AND GIS
POLICY REVIEW
PROPOSAL NO. ULM-PNLG 008/19
Tender documents will be available from the cashier at 169 Main Street, UMzimkhulu, 3297 upon the non-refundable
payment of R100.00 per document or a bank guaranteed cheque made out to UMzimkhulu Municipality during
working hours between 09h30 and 16h00 from 27 August 2018. Cut-off time for buying documents is
the 31 August 2018, 15 minutes before the briefing time.
Compulsory briefing meeting is scheduled to take place at Makhosini Building, UMzimkhulu, 3297 on
31 August 2018 at 11h00.
Invalid or non-submission of the following documents will render the tenderer disqualified, BBBEE
points will not be allocated if the Certificate is not submitted: • Registered on Central Suppliers Database
(CSD) attach proof of Registration • Valid BBBEE Certificate certified or original • MBD 4, 8 & 9 • Updated Municipal
rates statement for the company and the directors to confirm that Municipal rates are not in arrears for more than
90 days • Certificate of Authority to sign all documents in connection with this tender and any contract or agreement
which may arise therefrom, duly signed and dated, shall be provided by the Board of Directors of the firm and shall be
attached and must be on a Company letter head.
80/20 Preference Point System will be used on the following project, functionality will be considered and UMzimkhulu
Local Municipal SCM policy.
Conditions of acceptance: • Quotations must be valid for 120 days.
Evaluation Criteria:
Functionality
Evaluation minimum threshold is 60% or 39 points
NB: It is compulsory for a bidder to score not less than 50% per segment in the above table. Even if the bidder has
scored the 60 % of threshold but scores less than 50% on one or more of the segments above the bidder will be nonresponsive.
All other enquiries shall be directed to: Mr V. Mbuqe, tel. (039) 259 5040, fax. (039) 259 0427, e-mail:
mbuqev@umzimkhululm.gov.za
Bid documents in a SEALED ENVELOPES CLEARLY INDICATING THE BID NUMBER AND BID NAME,
must be deposited in the tender box of UMzimkhulu Local Municipality, located at 169 Main Street, UMzimkhulu,
3297 reception area, not later than 14 September 2018 at 12h00. Telegraphic, telex, telephone, electronic,
facsimile and late tenders WILL NOT be accepted.
The UMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. UMzimkhulu Municipality
Supply Chain Management policy will apply.
Z. SIKHOSANA – MUNICIPAL MANAGER
Criteria Basis for points allocation Score Max. Verification
Points Method
Relevant experience: Name of
traceable references with contact
details to be included for verification.
The company must have completed
at least 5 similar projects in the
last 5 years; for each project an
appointment letter and a letter of
completion must be provided.
Methodology:
Methodology sets out the manner
in which the bidder will carry
out the work. clear timeframes
for completion of the project
(maximum of up to 3 months),
clear project budget aligned to the
tasks and activities.
Expertise:
The criteria that is to be
used is as follows: proven
experience in Strategic GIS
Implementation and Planning,
GIS Policy development and
project management.
Accreditation:
The company has got registered
persons within it with the South
African Geomatics Council
(SAGC) to undertake the work.
Number of projects completed 5 and
above
Clear methodology with concise work
breakdown structure, timeframe of
three (3) months, clear project budget
aligned to the tasks and activities.
Number of GIS Implementation Projects
and/or GIS Strategies and GIS Policies
worked on. Number is greater than 5 in
the last 5 financial years.
Number of projects completed 4
Number of GIS Implementation Projects
and/or GIS Strategies and GIS Policies
worked on. Number is 4 in the last 5
financial years.
Number of projects completed 3
Methodology is not clear or doesn’t
have a logical process flow. Timeframe
exceeds three (3) months but is less than
six (6) months.
Number of GIS Implementation Projects
and/or GIS Strategies and GIS Policies
worked on. Number is 3 in the last 5
financial years.
Professional registration as a
Professional GISC practitioner.
Professional registration as a GISc
technologist.
Professional registration as a GISc
technician.
Excellent
Good
Excellent
Good
Good
Fair
Fair
Fair
Excellent
Good
Fair
20
5
20
15
15
10
2.5
10
20
15
10
List of
projects.
Appointment
letter and
letter of
completion.
Project
methodology
CV with
traceable
references
SAGC
Certificate
UMzimkhulu Municipality (KZN435)
PROVINCE OF KWAZULU-NATAL
KZN435/18/19/010/PNLG